top of page

PRIVACY POLICY

Privacy Policy
Your privacy is important to HCGCC. This policy explains what, how, and why we
collect, use, manage, export, store, and how to delete your information, and what
choices you have with respect to your information.
When we refer to “the Competition”, we mean the Harvard Crimson Global Case
Competition, which is the event that you are registering for.
When we refer to the “HCGCC Team”, we mean the Harvard Crimson Global Case
Competition Organizing Executive Team, a team within Crimson Education, that
acts as the controller or processor of your information, as explained in more detail in
the “Data Controller and Contacting HCGCC” section below.
“Personal Data” is information relating to an identified or identifiable natural person.
We communicate our privacy policy to HCGCC employees and enforce our policies
within the organizing committee.

Applicability of this Privacy Policy
This Privacy Policy applies to all of HCGCC’s programs and includes the
casecomp.org, the Facebook page under the handle @globalcasecomp, the
Instagram page under the handle @globalcasecomp, and all other HCGCC websites
and social media platforms (collectively, the “Websites”) and other interactions (e.g.,
customer service inquiries, emails, newsletters, etc.) you may have with HCGCC. If
you do not agree with the terms, do not access or use the Websites or interact with
any other aspect of HCGCC’s programs, including attending our events either in
person or online.

Why HCGCC Collects Data
You may be asked to provide your personal information anytime you are in contact
with HCGCC. You are not required to provide the personal information that we have
requested, but, if you do not provide the information, in most cases we will not be
able to register you for our events or respond to any queries you may have. We use
the information we collect from all our events, websites, and programs for the
following purposes:
1. We use your information to ensure our services are working as intended, such
as troubleshooting issues that you report to us. And we use your information to
make improvements to HCGCC’s programs.
2. We use the information we collect in existing programs to help us develop new
ones.
3. We use data for analytics to understand how our services are used. For
example, we analyze data about your visits to our sites to do things like
optimizing our programs.
4. We use the information we collect, like your email address, to interact with you
directly. For example, your email address will be used to tell you when your
registration is successful and release details necessary for your participation in
the competition, such as case briefing materials. You will also be entered into
HCGCC mailing lists and will receive our frequent newsletters. We will
occasionally send you information about HCGCC events, organizations, and
sponsors. If you contact HCGCC, we’ll keep a record of your email to help solve
any issues you might be facing.
5. We use the information to help improve the safety and reliability of our
services. This includes detecting, preventing, and responding to fraud, abuse,
security risks, loss prevention, and technical issues that could harm HCGCC, our
users, or the public.
6. We use the information to bill and collect money owed to us for our programs
and events. This includes sending you emails, invoices, and receipts, and
alerting you if we need a different credit card number. We use third parties for
secure credit card transaction processing, and those third parties process your
orders and credit card payments.

Your Information
HCGCC may collect data and information in a variety of ways:
1. Registration Information. Some information is required to register for the
Competition, such as your real name, email address (not a school email
address), school name, country of residence, age, your telephone number. This
is the only information you have to provide to create an account with us. This
information is treated as personally identifiable information.

2. Usage Information:
a. Log data: As with most technology services and websites delivered over
the Internet, our servers automatically collect information when you
access or use our Websites or Services and record it in log files. This log
data may include the Internet Protocol (IP) address, the address of the
web page visited before using the Website or Services, browser type and
settings, the date and time the Services were used, information about
your devices, and cookie data. This information is treated as personally
identifiable information.
b. Location information: We receive information from you that helps us
approximate your location. Unless you provide consent specifically for a
location-based service, this type of information is only collected in an
anonymized or aggregated format and is not personally identifiable. We
may, for example, use an IP address received from your browser or
device to determine your approximate location. HCGCC may also collect
location information from devices in accordance with the consent
process provided by your device.

3. Cookie Information. HCGCC uses cookies and similar technologies in our
Websites that help us collect other information. This type of information is only
collected in an anonymized or aggregated format and is not personally
identifiable.

4. Additional Information Provided to HCGCC.
a. We receive other information when submitted to our Websites if you
participate in an activity or event, request help or support, interact with
our social media accounts, or otherwise communicate with HCGCC.
Here are some examples of situations in which you transmit data to us:
i. When you visit and use our websites. We collect certain data
when you use our website or when you take part in our events or
reply to our surveys or questionnaires hosted on third-party sites.
Certain information is collected even if you are not registered as a
Competitor. This may happen when you view pages, take part in
surveys, attend any of our events, share a page on a social
network, etc.
ii. When you register for an event on our websites, we have to retain
certain data relating to your order, such as your email and billing
address.
iii. When you register for the Competition. Registering for the
Competition allows you to use HCGCC’s services. You need to
provide us with certain data to identify yourself in the
Competition and to access registrant-only events and content on
our Websites. Registering for the Competition allows you to
access and control the Personal Data that you provide.

Intellectual Property and recordings
By participating in the Competition, you consent to be photographed and
video-recorded during webinars/workshops, and have your case submission and live
presentation recorded and published on HCGCC’s Websites.
As a registrant in the Competition, you may be required to produce materials
including, but not limited to: reports, slide presentations, and vocal presentations
over video conferencing software. By participating in the Competition, you consent
to such materials to assist it in developing future events and for event promotion
purposes. Some examples of these uses are:
1. Publishing materials (including recordings) on HCGCC’s Websites, which
include our Social Media platforms,
2. Prize-winning team members will have their name, age, and country
announced on HCGCC’s Websites, as well as through HCGCC’s media partners,
such as news channels,
3. Recordings will be included in future promotional content for the Competition.

Cookies and Other Technologies
To help analyze how you and other visitors navigate the Websites and help diagnose
any problems with HCGCC’s servers, we, with assistance from third-party analytics
service providers, may collect certain information when you visit our site. This
information includes IP address, geographic location of the device, browser type,
browser language, date and time of your request, time(s) of your visit(s), page views,
and page elements (e.g., links) that you click. We may use cookies, pixel tags, web
beacons, clear GIFs, or other similar tools on our websites or in our email messages
to assist us in collecting and analyzing such information. We use this information to
provide better, more relevant content on our site, to identify and fix problems, and to
improve your overall experience on our websites.
If you do not want information collected through the use of these technologies,
there is a simple procedure in most browsers that allows you to automatically
decline many of these technologies, or to be given the choice of declining or
accepting them. If you reside in the European Union or another jurisdiction that
requires us to obtain your consent to use cookies on our sites, then you will have an
opportunity to manage your cookie preferences on the sites; except that certain
cookies are required to enable core site functionality, and you cannot choose to
disable those cookies.
In many of our email messages including HCGCC newsletters and announcements,
we use a “click-through URL” linked to content on HCGCC Websites. When you click
one of these URLs, you will pass through a separate web server before arriving at the
destination page on our website. We track this click-through data to help us
determine interest in particular topics and measure the effectiveness of our emailed
communications. If you prefer not to be tracked in this way, you should not click text
or graphic links in the email messages. Pixel tags enable us to send email messages
in a format customers can read, and they tell us whether mail has been opened.

Email and Other Communications
We may use your personal information to send important notices, such as
communications about updates for HCGCC events you have registered for and
changes to our terms, conditions, and policies. We will do this via the email address
you provide when you register. Because this information is important to your
interaction with HCGCC, you may not opt out of receiving these communications.
We will also want to contact you about HCGCC programs, general competition
announcements, website updates, and special offers from our sponsors and
partners. This type of communication is most often conveyed through our email
updates but may also include special announcements. This type of communication
requires your consent, and you may opt out of such email communications at any
time by clicking the “unsubscribe” link found at the bottom of those emails.

Sharing Your Information
This section describes how HCGCC may share and disclose Information. You
determine your own practices for the sharing and disclosure of Information, and
HCGCC does not control how you choose to share or disclose Information
1. Customer’s Instructions: HCGCC will solely share and disclose user Personal
Data in accordance with your instructions and in compliance with applicable
law.
2. Corporate Sponsors: HCGCC may share other information with its corporate
sponsors, parents, and/or subsidiaries.
3. Aggregated or De-identified Data: We may disclose or use aggregated or
de-identified other information for any purpose.
4. To Comply with Laws: If we receive a request for information, we may disclose
Other Information if we reasonably believe disclosure is in accordance with or
required by any applicable law, regulation, or legal process.
5. To Enforce our Rights, Prevent Fraud, and for Safety: We may disclose other
information to protect and defend the rights, property, or safety of HCGCC or
third parties, including enforcing contracts or policies, or in connection with
investigating and preventing fraud or security issues.
6. With Consent, HCGCC may share other information with third parties, when we
have consent to do so.

Rights to Export, Update, and Delete Data
If you reside in the European Economic Area, you have the right under the General
Data Protection Regulation to request from HCGCC access to and rectification or
erasure of your Personal Data, data portability, restriction of processing of your
Personal Data, and the right to object to the processing of your Personal Data.
To request access to or rectification, portability, or erasure of your Personal Data, or

to cancel your registration, contact us directly at: info@casecomp.org
Please feel free to contact HCGCC if you have any questions about this Privacy Policy
or HCGCC’s practices, or if you are seeking to exercise any of your statutory rights.
The data collected by HCGCC will be managed by Crimson Education, an education
technology company registered in NZ. It can be reached by telephone number at
+64 93030086, and its email at competitions@crimsonconsulting.org

EU Data Protection Authority
Subject to applicable law, you also have the right to restrict HCGCC’s use of other
information that constitutes your personal identifiable data and lodge a complaint
with your local data protection authority.

Modifications
We may change this Privacy Policy at any time. The most recent version of the
Privacy Policy is reflected by the version date located at the top of this Privacy Policy.
All updates are effective immediately upon notice, which we may give by any
means, including, but not limited to, by posting a revised version of this Privacy
Policy or other notice on the Websites. We encourage you to review this Privacy
Policy often to stay informed of changes that may affect you, as your continued use
of the Website signifies your continuing consent to be bound by this Privacy Policy.

bottom of page